Custom Software for Lettings & Estate Agencies
Stop managing your agency on spreadsheets and email threads. We build bespoke property management platforms, workflow automations, and tenant CRM systems - designed around exactly how your business operates.
The challenges we solve
These are the operational bottlenecks we hear from lettings and estate agencies every week.
Manual tenancy paperwork
Hours spent producing and chasing tenancy agreements, check-in forms, and compliance documents for every new tenant.
Rent tracking in spreadsheets
No automated reminders or clear arrears overview - missed payments slip through until it is too late.
Maintenance requests in email
Repair jobs logged across inboxes and WhatsApp with no ownership, status tracking, or contractor management.
No live business overview
Occupancy rates, monthly revenue, and remittances only visible after manually pulling numbers from multiple sources.
Scattered documents
Tenancy agreements, IDs, gas certificates, and deposit receipts spread across email, drives, and filing cabinets.
Disconnected tools
Separate systems for tasks, communications, invoicing, and tenant records with no single source of truth.
What we build for housing businesses
Every system is built from scratch around your processes - no off-the-shelf compromises.
Agency Website
A professional website for lettings and estate agencies, optimised for local search and landlord lead generation.
Use cases:
- •Property listings with photos and descriptions
- •Landlord enquiry and valuation request forms
- •SEO-optimised for local property searches
- •Tenant application and referencing pages
Workflow Automation
Replace manual admin with automated workflows that keep your operations running without constant intervention.
Use cases:
- •Auto-generate tenancy agreements on signing
- •Rent due reminders and arrears alerts
- •Maintenance request routing to contractors
- •End-of-tenancy checkout checklists
Internal CRM
A tailored system to manage your tenants, landlords, and properties - built around how your agency actually works.
Use cases:
- •Tenant and landlord relationship management
- •Property portfolio with occupancy tracking
- •Rent collection and arrears monitoring
- •Activity logs and team task management
Full Automation Suite
Your complete property management platform - CRM, automation, document management, and financial reporting in one build.
Use cases:
- •Tenancy lifecycle from enquiry to check-out
- •Financial reporting and landlord remittances
- •Document storage and compliance tracking
- •Data migration from existing systems
Real production builds - not demos
The systems shown below are live, production software built for a real UK lettings agency. The Property Management System handles their full tenancy lifecycle, while the Tenant Placement System is a separate internal tool for managing supported and emergency accommodation placements. Sensitive data has been redacted throughout.
Built for the housing industry
Built for a North London lettings agency to replace spreadsheets, centralise tenancy management, and automate document generation from a single dashboard.
Property Management System
Built to eliminate manual rent tracking, scattered documents, and duplicated admin across email and spreadsheets. The agency now runs their full tenancy lifecycle from one place.
Activity Feed & Command Centre
Centralised command centre with top navigation covering Dashboard, Tenants, Properties, Maintenance, Invoices, Expenses, Reports, and Remittances. A personalised greeting with tabbed activity view across Your Summary, Recent Activity, and Recent Comments. The left sidebar hosts an integrated task widget showing counts for Today, Next 7 days, and Overdue items, with quick access to add tasks and view automated workflows such as tenancy agreement generation.
Business name, user information, and task details are redacted for client confidentiality
Key Features
- •Activity Feed System: Real-time log of all system actions with tabbed views and filtering
- •Financial Analytics: Commission tracking, remittances, and revenue growth with trend indicators
- •Task Workflow Integration: Sidebar widget with automated task creation for tenancy workflows
- •Document Upload & Tracking: File management with progress notifications and status indicators
- •Tenant Profile View: Full 360-degree profile with contact info, emergency contact, and placement dates
- •Linked Task Management: Per-tenant task panel with status badges, due dates, and assignee tracking
- •Advanced Search & Filtering: Tenant search with multi-criteria status and property filtering
- •Business Segment Split: Visual breakdown between lettings and temporary accommodation income
Tenant Placement System
A separate internal tool built to give the team instant visibility of emergency and temporary placements across multiple properties, replacing a manual spreadsheet that was constantly out of date.
Placement Overview Dashboard
Card-based overview of all current placements showing placement types (Emergency Accommodation, Temporary Housing, Supported Living), rent account references, and move-in dates. Each card displays the current status with notes on support requirements or special conditions - giving staff everything they need at a glance.
Demo data shown - tenant names and addresses are sample data for demonstration purposes
Key Features
- •Placement Tracking: Monitor placements across multiple properties and accommodation types
- •Status Management: Track active, ended, and pending placements with clear visual indicators
- •Placement Types: Support for emergency, temporary, and supported living accommodation
- •Rent Account Management: Track rent references and payment account status
- •Visual Statistics: Colour-coded metric cards for instant system status overview
- •Document Management: Centralised document access linked to each placement
- •User Management: Multi-user system with role-based access controls
- •Notes and Requirements: Track support conditions and special requirements per placement
Ready to modernise your agency?
Book a free discovery call and we'll explore exactly what you need